The accounts payable system is a series of detailed modules designed to simplify the often complicated and confusing cash management problems. With the rise of fresh data in up to the minute reports, it is easy to take advantage of discounts and optimal vendor terms. In the event of computerizing accounts payable, as with other aspects of computerization, the company will realize greater productivity and significant savings in both time and money. Manual paperwork (i.e. listings, reports, calculations, analysis etc.) will be reduced as the system generates more timely and standardized information.

The system is designed to handle all the daily operations of invoice entry, debit and credit memo entry, direct payment entry, and vendor payments. For a thorough understanding of cash disbursements, the payment module consists of a cash requirements report, preliminary check register, check writing, and a final check register.

The month end module is a comprehensive set of programs which automatically updates all necessary files and produces the appropriate month end reports. These reports inform managers of various cash disbursements and future cash requirements. In addition, any of the month end reports may be run at anytime on demand.

In all, the system aids in clarifying all aspects of cash management. It produces, on demand, any report in a moments notice without the required labor of a manual system. With the reports, managers can analyze data with greater freedom and make strategic decisions to better manage their accounts payable.